Norfolk Bowls Association Ladies

 

CALENDAR FOR THE GUIDANCE OF CLUB SECRETARIES

 

 

BY 1 FEBRUARY Club Secretaries to submit to the Competition Secretary the names of any member(s) who they consider in view of their achievements over the past three years should be given a Johns Trial.

 

APRIL Council Meeting. Normally lady Secretary and lady President of club to attend. 2 other club representatives may attend in their place if not available. Meeting held at County Arts Club. Agenda will be sent to Secretary prior to the meeting. The County Handbooks will be available at this meeting competitors will need to have these as soon as possible. Please make sure that someone from your club is in attendance to collect them or arrange for another club to pick them up for you. Also the National Handbook as it is too expensive to post.

 

Forms will be sent with Agendas for the April Council Meeting for badged players and those with points towards their badge to enter their names for County Friendlies. The completed forms to be sent to Asst. Secretary by the due date stated on the form. Those ladies who have been selected will receive notification by email where their email address has been provided. In the absence of an email address then the club secretary will be sent details for passing on to their member. For away games by coach players are asked to provide a small prize for a raffle on the coach. Names of Club Secretaries who wish to play in the Executive Match (see September) should be given to Hon Secretary.

 

AUGUST Council Meeting - as notes for April Meeting.. Nominations for official posts/county friendly selectors, Johns Trophy and Walker Cup selectors (see rule in County Handbook) to be received by Hon Secretary by 30th September ALL OF THESE TO BE SIGNED BY THE NOMINEE, THE PROPOSER AND SECONDER . Propositions to be voted on at A.G.M. to be signed by Club Secretary and President or other official and also to be received by 30th September

 

All trophies from the previous season must be returned to this meeting. Check if you have any members holding trophies so that you can arrange to bring them to the meeting. IT WOULD BE MUCH APPRECIATED IF YOU COULD ASK THOSE HOLDING THE TROPHIES TO CLEAN THEM BEFORE THEIR RETURN to save our Competition Secretary having to clean them all! Tickets for County Luncheon sold at this meeting. Details will have been given on the Agenda.

 

A Request Form for clubs to host a County Friendly game for the following season are available from Hon Secretary. Completed forms should be sent to Hon Secretary BEFORE this meeting and those clubs who have been selected to host a game will be advised at the A.G.M.

 

SEPT Executive Match - -v- Norfolk County Men. An opportunity for all club secretaries to put their names forward for selection and they do not necessarily have to be badged players. Names should go to Hon Secretary no later than 31st July.

 

EARLY OCT County Luncheon and Presentations for attendance by prizewinners and club members. Friends are welcome. Details will be given on the August Council Agenda and tickets will be available at that meeting.

 

NOV The Annual General Meeting takes place usually about the third Monday in November. The Annual Return forms for completion dealing with affiliation will be sent out to Secretaries at the end of August. These forms must be returned to the Treasurer as soon as possible and certainly no later than at the meeting. Receipts for monies paid to the Treasurer at the A.G.M. will be distributed to club secretaries/representatives at the first Council Meeting of the next season. At this meeting there will be available for collection details of the proposed dates for the following season.

 

Competition Entries with cheques to be received by Competition Secretary by the 1st November.

Appropriate entry forms are available from Competition Secretary.

 

At the end of November the National Annual Dinner and Prizegiving takes place.

Any member may attend and details of tickets, etc. will be given during the course of the season.

 

GENERAL If bringing papers to a meeting, please hand to the appropriate officer in an envelope.

The same applies to monies for the Treasurer and this should include details of how much is in the envelope and to what it relates. To save envelopes going astray, if you are not sure who needs it, please do not hesitate to ask. If you or your club has an email address which can be used to circulate Agendas/Minutes, etc. please make sure we have details.

 

Revised Thank you for your help.

November 2019